Tips for running an Effective Meeting

  • Set Objective – WHat is the goal, purpose, or basic reason for holding a meeting?
  • Participation Include only participants who can influence the fulfillment of the meeting objective
  • Agenda – Through a memo, let participants know in advance : the purpose for meeting, the time, the place, topics to be discussed, what materials (plans, facts or data) they need to prepare
  • Time – Set time limit in advance. Begin punctually, end on time
  • Communication – Stick to the meeting objective. Discuss only one issue at a time. 
    Give everyone a chance to speak.
    As probing questions to keep the discussion moving. 
    Summarize important points. 

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